Employee Record Management
Update Employee Contribution Basis
Employee Contribution Basis can be updated via the employee profile. To update the contribution basis via the employee profile, 1. From the Admin Dashboard, go to Employee Records Module > People Tab. 2. Find the name of the employee through the ...
Employee Government Contribution Basis
Under the Philippine Labor Code, employers are required to remit monthly contributions to government bodies (SSS, PhilHealth, and PAGIBIG Fund) on behalf of their employees, to ensure the employees' access to mandated benefits from the government, ...
Add and Edit Basic Pay Adjustments
When an employee is either promoted or had a high-performance evaluation, the basic salary is adjusted and will take effect on a specific date. Add Basic Pay Adjustment To add basic pay adjustments: 1. From the employee's 201 profile, clik on the ...
Adding 201 Profile Photo
Employees can now be easily identified by adding or uploading a profile/201 photo. To upload a photo: 1. From the Employee Records Management > People page, open the profile/201 of the employee. 2. Hover the cursor on top of the photo icon and click ...
Activate Employee/s via User Management
Aside from updating the employee via the 201 records or via a mass update, we can also set their employee status to active through the User Management page. To activate an employee via the User Management page: 1. From your Top Navigation, click on ...
Activate Employee/s via 201 File
An employee's status can be changed through his 201 profile if initially added with Inactive Status. To activate an employee via the 201 records: 1. From the Employee Records Management > People page, click on the filter button first and set the ...
Download Employee 201 files
Exporting the employees' 201 records is essential to the HR department. This includes the employees' Personal Information, Employment Details, Time and Attendance Details, and Payroll Details. To download the 201 records, the admin has to: 1. Go to ...
Add Employee/s via Add Multiple People
The People tab is where you can add new employees and maintain/update existing employee records. It displays the Employee List where you can see a preview of each employee’s employee information. Clicking on an employee’s name allows you to view and ...
Check Employee/s with Inactive Status
Admins have an option to set the employee status to Inactive when adding employee/s via Add Single Person or Add Multiple People. To check the list of Inactive employees: 1. From your Top Navigation, click on the Employees icon > People. 2. Click on ...
Transfer an employee from Company A to B
An employee is sometimes needed to be transferred from one company to another. This usually happens when a Salarium account has multiple companies. One can not simply deactivate the existing employee's account and then add the same employee using ...
Adjustment of PhilHealth Contribution Differential 2022
PhilHealth Contribution 2022 In accordance with PhilHealth Advisory No. 2022-0010, and as prescribed in Section 10 of RA No. 11223 or the Universal Health Care Act, the new premium rate of 4% for an income floor of P10,000.00 and ceiling of ...
Download Employee’s BIR 2316
The BIR Form 2316 is distributed to each employee after the previous year. Each employee is given a signed copy of their form as proof that the correct amount of withholding tax was collected from the previous year. This form is also handed over to ...
Regenerate Employee’s BIR 2316
Once a form has been generated, it can still be regenerated if there are any changes from the employee records. Deleting the record is not an option, so the only way is to regenerate the existing records. To regenerate the existing employee ...
Generate Employee BIR Form 2316
BIR 2316, also known as Certificate of Compensation Payment/Tax Withheld For Compensation Payment With or Without Tax Withheld can be generated under this tab. The form should indicate the employees’ total amount of salary categorized as either ...
Delete Workflows
To Delete Workflows: 1. From the Top Navigation Bar, head to Employees > Workflows. 2. From the Workflow List, tick the checkbox across the item to be deleted. Multiple items can be deleted all at once by ticking the corresponding checkbox across ...
Delete Annual Earnings
To Delete Employee/’s Annual Earnings : 1. From the Top Navigation Bar, head to Employees > Annual Earnings. 2. From the Annual Earnings List, tick the checkbox across the item to be deleted. Multiple items can be deleted all at once by ticking the ...
View and Edit Annual Earnings
View Employees Annual Earnings To View Employees’ Annual Earnings: 1. From the Top Navigation Bar, click Employees > Annual Earnings. Workflow List is displayed. From this list, you can already view each employee’s preview of annual earnings that ...
Add Annual Earnings
Annual Earnings or also known as Year-To-Date (YTD) Earnings refers to the amount an employee has been paid so far for the current year. Earnings include all taxable, non-taxable, non-income, and other forms of income. In case of two employers in a ...
View and Edit Workflows
To View Assigned Workflow List: 1. From the Top Navigation Bar, click Employees > Workflows > Assigned Workflows. Workflow List is displayed. From this list, you can already view each employee’s workflow record details: Employee Name Employee ID ...
Assign Workflows to Employees
To automate the approval process, workflows are assigned to determine who can approve or decline a request via ESS. An approver can view and receive notifications on pending requests through Email, ESS and Admin Dashboard. Take note that workflows ...
Download/Delete Filed Leaves
Download Filed Leaves To Download Filed Leaves: 1. From the Top Navigation Bar, head to Employees > Leaves > scroll down to see Filed Leaves. 2. From the File Leave List, tick the checkbox across the item to be downloaded. Multiple items can be ...
Add Filed Leaves
Filed Leaves Filed requests by employees are stored and managed on the Leave page under the Filed Leaves section. An admin with appropriate permissions can add, view, edit and delete filed leaves. Added information or any alteration also appears on ...
Download/Delete Leave Credits
Download Leave Credits To Download Leave Credits: 1. From the Top Navigation Bar, head to Employees > Leaves. 2. From the Leave Credit List, tick the checkbox across the item to be downloaded. Multiple items can be downloaded all at once by ticking ...
View and Edit Leave Credits
View Leave Credits To View Leave Credits 1. From the Top Navigation Bar, head to Employees > Leaves > Leave Credits. Leave Credits List is displayed. From this list, you can already view each employee’s leave credit record details: Employee name or ...
Add Leave Credits
Leave Credits is essential for an employee to file for leave types that require leave credits. Leave types that commonly require leave credits are the ones that are payable. Even though there are government-mandated leaves, it is still the ...
Download/Delete Allowances
Download Allowances To Download Allowances: 1. From the Top Navigation Bar, head to Employees > Allowances. 2. From the Adjustments List, tick the checkbox across the item to be downloaded. Multiple items can be downloaded all at once by ticking the ...
View and Edit Allowances
View and Edit Allowances To View Allowances: 1. From the Top Navigation Bar, head to Employees > Allowances. Adjustment List is displayed. From this list, you can already view each employee’s allowance record details: Employee name or ID Allowance ...
Add Allowances
Add Allowances To Add an Allowance (Manual Entry): 1. From the Top Navigation Bar, head to Employees > Allowances. 2. Click on the Add Allowances button. 3. Choose the Manual Entry option. 4. Enter the necessary initial information: Employee name or ...
Download/Delete Adjustments
Download Adjustments To Download Adjustments: 1. From the Top Navigation Bar, head to Employees > Adjustments. 2. From the Adjustments List, tick the checkbox across the item to be downloaded. Multiple items can be downloaded all at once by ticking ...
View and Edit Adjustments
View Adjustments To View Adjustments: 1. From the Top Navigation Bar, head to Employees > Adjustments. Adjustment List is displayed. From this list, you can already view each employee’s adjustment record details: Employee Name Employee ID Reason Type ...
Add Adjustments
Add Adjustments (Manual Entry) 1. From the Top Navigation Bar, head to Employees > Adjustments. 2. Click on the Add Adjustments button. 3. Choose the Manual Entry option. 4. Enter the necessary initial information: Employee name or Employee ID ...
Adjustment Types
An adjustment is an amount that affects an employee's take home pay. This amount may either be added or deducted from the employee. Adjustments may be applied to the employee’s regular payroll run or through special pay run. Adjustment Types There ...
Download/Delete Deduction
Download Deduction To download Deductions: 1. From the Top Navigation Bar, head to Employees > Deductions. 2. From the Deductions List, tick the checkbox across the item to be downloaded. Multiple items can be downloaded all at once by ticking the ...
View and Edit Deduction
View Deductions To View Deductions: 1. From the Top Navigation Bar, head to Employees > Deductions. Deduction List is displayed. From this list, you can already view each employee’s deduction details: Employee Name Deduction Type Date Created Amount ...
Add Deduction
Add Deductions (Manual Entry) To Add a Deduction via Manual Entry: 1. From the Top Navigation Bar, click Employees > Deductions. 2. Click on the Add Deductions button. 3. Choose the Manual Entry option. 4. Enter the necessary initial information: ...
Delete Loans
Once a loan item has been added, configured, and assigned to an employee, Salarium automatically deducts the amount set from the employee's pay until the last scheduled payment date. Deleting a loan item will wipe out the employee's existing loan ...
Download Existing Loans
To download existing Loans: 1. From the Top Navigation Bar, head to Employees > Loans. 2. From the Loans List, tick the checkbox across the item to be downloaded. Multiple items can be downloaded all at once by ticking the corresponding checkbox ...
View and Edit Existing Loans
View Added Loans To View Existing Loans: 1. From the Top Navigation Bar, head to Employees > Loans. Loan List is displayed. From this list, you can already view each employee’s loan record details: Employee Name Loan Type Payment Scheme Date Approved ...
Add Loans
Add Loans - Manual Entry To Add a Loan via Manual Entry: 1. From the Top Navigation Bar, head to Employees > Loans. 2. Click on the Add Loans button. 3. Choose the Manual Entry option. 4. Enter the necessary initial information: Employee name or ...
Mass Activate Employees
In Salarium, employee status may either be ACTIVE, SEMI-ACTIVE, or INACTIVE. When the employee’s status is Inactive, it first needs to be activated for the employee to be fully functional. Activating employees can be done manually or through batch. ...
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