Add Annual Earnings

Add Annual Earnings

Annual Earnings or also known as Year-To-Date (YTD) Earnings refers to the amount an employee has been paid so far for the current year. Earnings include all taxable, non-taxable, non-income, and other forms of income. In case of two employers in a year, this is the combined total amount that a previous and current employer spends on an employee for being part of the company’s payroll within the current year.

Why is important to enter an employee's annual earnings?
  • All these employees’ consolidated earnings will be used for Annualization by the end of the fiscal year.
  • Year-to-Date Figures appear on employees
  • Generated YTD figures from current and previous employers (if applicable)  should reflect accordingly on the accomplished BIR Form 1604-C and Alphalist.
  • These government documents are required to be submitted on the dates set by the Bureau of Internal Revenue (BIR) for tax regulation purposes

Annual Earnings Field Description

Figures to be entered here should not include months with closed payroll generated through Salarium since the system automatically captures those months upon annualization by the end of the year. This should only cover months that were computed manually or the time when the company uses the previous provider in generating payroll. For each employee, here are the fields that should be filled out and accomplished before the current year ends.
Current Employer
Field
Description
Employee Name or ID
Employee’s Name Entered in Salarium or Unique Employee ID
Year
Current Year
Non-Taxable Income
Non Taxable_Basic Salary/Statutory Minimum Wage (MWE)
Total amount of Non-Taxable Basic Salary/Statutory Minimum Wage with Current Employer
Non Taxable_Holiday Pay (MWE)
Total amount of Non-Taxable Holiday Pay with Current Employer
Non Taxable_Overtime Pay (MWE)
Total amount of Non-Taxable Overtime Pay earned with Current Employer
Non Taxable_Night Shift Differential (MWE)
Total amount of Non-Taxable Night Shift Differential Pay earned with Current Employer
Non Taxable_De Minimis Benefits
Total amount of Non-Taxable De Minimis Benefits with Current Employer
Non Taxable_Salaries & Other Forms of Compensation
Total amount of Non-Taxable Salaries and other forms of compensation with Current Employer
Taxable Income
Taxable Income_Basic Salary
Total amount of Taxable Basic Salary/Statutory Minimum Wage with Current Employer
Taxable Income_Overtime Pay
Total amount of Taxable Overtime Pay with Current Employer
Taxable Income_Commission
Total amount of Taxable Commission with Current Employer
Taxable Income_Others Regular
Total amount of Other Taxable Regular items with Current Employer
Others Supplementary
Total amount of Other Taxable Supplementary items with Current Employer
Others
13th Month Pay and Other Benefits
Total amount of 13th month pay and other benefits received from current employer
Premium Paid on Health and Hospital Insurance
Total amount of 13th month pay and other benefits received from current employer
Tax Withheld
Total amount of withholding tax remitted by current employer
Employee SSS Contribution
Total amount of SSS Contribution remitted by current employer
Employee PhilHealth Contribution
Total amount of Philhealth Contribution remitted by current employer
Employee PAG-IBIG Contribution
Total amount of PAG-IBIG Contribution remitted by current employer


Previous Employer
Field
Description
Previous Employer Switch
Switched On
  • The employee has a previous employer during the earlier part of the  current year
Switched Off
  • The employee is with the company since the start of the current year
For the Period From
Month, Date , and Year the employee started with the Previous Employer
For the Period To
Month, Date , and Year the employees last day with the Previous Employer
Registered Name
Company Name of the Previous Employer
Tax Identification Number
Previous Employer’s TIN
Registered Address
Previous Employer’s Complete Address
ZIP Code
ZIP Code
Non-Taxable Income
Non Taxable_Basic Salary/Statutory Minimum Wage (MWE)
Total amount of Non-Taxable Basic Salary/Statutory Minimum Wage with Previous Employer
Non Taxable_Holiday Pay (MWE)
Total amount of Non-Taxable Holiday Pay with Previous Employer
Non Taxable_Overtime Pay (MWE)
Total amount of Non-Taxable Overtime Pay earned with Previous Employer
Non Taxable_Night Shift Differential (MWE)
Total amount of Non-Taxable Night Shift Differential Pay earned with Previous Employer
Non Taxable_De Minimis Benefits
Total amount of Non-Taxable De Minimis Benefits with Previous Employer
SSS, GSIS, PHIC & Pag-IBIG Contributions
Total amount of Consolidated Government-mandated  Contributions such as SSS, GSIS, PHIC & Pag-IBIG withPrevious Employer
Salaries & Other Forms of Compensation
Total amount of Salaries & Other Forms of Compensation with Previous Employer
Total Non-Taxable Compensation Income
Total amount of Non-Taxable Compensation Income with Previous Employer
Taxable Income
Salaries and Other Forms of Compensation
Total amount of Taxable Salaries and Other Forms of Compensation with Previous Employer
13th Month Pay and Other Benefits
Total amount of 13th Month Pay and Other Benefits wit Previous Employer
Total Taxable Compensation Income
Total amount of Taxable Compensation Income with Previous Employer
Others
Gross Compensation Income
Total amount of Non-taxable, Taxable, and Other items combined  received from the  Previous Employer
Premium Paid on Health and Hospital Insurance
Total amount of Premium Paid on Health and Hospital Insurance
Total Amount of Taxes Withheld as Adjusted
Total amount of withholding tax remitted by the Previous Employer

Add Employee’s Annual Earnings (Manual Entry)

To add Annual Earnings per employee via Manual Entry:
1. From the Top Navigation Bar, head to Employees > Annual Earnings.
    • Batch Add Annual Earnings Button, Add Annual Earnings Button, and Annual Earnings List are displayed on the screen.


2. Click on Add Annual Earnings.

3. Fill out the following sections and fields under each:
    • Current Employer
    • Previous Employer (if applicable)


Note: The field is automatically set into 2 decimal places of zero when decimal numbers were not manually entered.

4. Click Submit.
    • Newly added Annual Earnings record is displayed on the list.


Add Employee’s Annual Earnings (Batch Upload)

1. From the Top Navigation Bar, head to Employees > Annual Earnings.
    • Batch Add Annual Earnings Button, Add Annual Earnings Button, and Annual Earnings List are displayed on the screen.


2. Click on Batch Add Annual Earnings.


3. Click on Download Template under Step 1.
    • A CSV Template will be downloaded to your computer.


4. Accomplish the CSV Template with correct employee information on Annual Earnings.


5. Go back to Salarium and click on Choose File under Step 2.
    • Wait for the file to be attached fully


6. Once the file is attached, click on Upload.
    • Wait for the uploaded file to be validated.
    • Once the file was successfully validated, the batch uploaded annual earnings record is displayed on the list.

    • Related Articles

    • Delete Annual Earnings

      To Delete Employee/’s Annual Earnings : 1. From the Top Navigation Bar, head to Employees > Annual Earnings. 2. From the Annual Earnings List, tick the checkbox across the item to be deleted. Multiple items can be deleted all at once by ticking the ...

    • View and Edit Annual Earnings

      View Employees Annual Earnings To View Employees’ Annual Earnings: 1. From the Top Navigation Bar, click Employees > Annual Earnings. Workflow List is displayed. From this list, you can already view each employee’s preview of annual earnings that ...

    • Add Loans

      Add Loans - Manual Entry To Add a Loan via Manual Entry: 1. From the Top Navigation Bar, head to Employees > Loans. 2. Click on the Add Loans button. 3. Choose the Manual Entry option. 4. Enter the necessary initial information: Employee name or ...

    • Add Allowances

      Add Allowances To Add an Allowance (Manual Entry): 1. From the Top Navigation Bar, head to Employees > Allowances. 2. Click on the Add Allowances button. 3. Choose the Manual Entry option. 4. Enter the necessary initial information: Employee name or ...

    • Add Deduction

      Add Deductions (Manual Entry) To Add a Deduction via Manual Entry: 1. From the Top Navigation Bar, click Employees > Deductions. 2. Click on the Add Deductions button. 3. Choose the Manual Entry option. 4. Enter the necessary initial information: ...