Add Deduction

Add Deduction

Add Deductions (Manual Entry)

To Add a Deduction via Manual Entry:
1. From the Top Navigation Bar, click Employees > Deductions.


2. Click on the Add Deductions button.


3. Choose the Manual Entry option.


4. Enter the necessary initial information:
    • Employee name or Employee ID
    • Deduction Type
5. In the Deduction Details section, enter the relevant information.

Amount Deducted
  • Amount to be deducted on a monthly basis depending on the pay frequency set

Recurring?
  • Enabling this switch means the amount specified will be repeatedly deducted from the start (Start Date) to end (Valid to) dates.
  • If disabled, Frequency, Start Date, and Valid To fields will be inaccessible. This indicates that the amount specified will only be deducted once on the specified Start Date.

Frequency

·       First Pay of the Month: Full amount will be deducted every first pay on a semi-monthly payroll run (e.g. every 15th of the month)

·       Last Pay of the Month: Full amount will be deducted every last pay on a semi-monthly payroll run (e.g. every 30th of the month)

·       Every Pay of the Month: Full amount will be divided into the number of payruns in a month and to be deducted every pay

6. Click on Submit once done. 
    • The deduction record is saved and is displayed in the Deductions list.


Add Deductions (Batch Upload)

To Add a Deduction (Batch Upload):
1. From the Top Navigation Bar, click Employees > Deductions.


2. Click on the Add Deductions button.


3. Choose the Batch Upload option.


4. Click Download Template.
    1. The CSV file template will automatically be downloaded on your computer.


5. Open the file and accomplish the template. You may click on the upload guide link found above the Download Template button.


6. After accomplishing the template with the deduction details, under Step 2, click on the Choose File button.


7. Attach the updated template and click Upload to proceed to data validation.
    • Once validated, the deduction record is displayed in the Deductions list.