Create/Add Schedule a Flexi Schedule

Create/Add Schedule a Flexi Schedule


Creating/Adding Flexi Schedule
To create/add a flexi schedule:   


1.      From the Top Navigation go to Time and Attendance. You will land on the Schedules tab.



2.      Click on Add Schedule.


3.      Choose Manual Entry.


4.      Choose the Schedule Type: Flexi Schedule


5.      Enter initial Schedule Details:
    • Schedule name
    • Schedule Validity Start Date
      • This refers to the date when the schedule can effectively be assigned as an employee’s shift.
      • Previous dates can be chosen for this field for the purpose of manual batch adding of attendance under the Attendance Computation tab.
    • Start Time (earliest possible clock in time)
    • End Time (latest end of day clock out  time)
      • Time format for both Start and End time should be in MIlitary Time or 24H format.
    • Enter the Total Scheduled Hours or the total number of hours that the employee should complete within the flexi schedule.
      

6.      Enter Core Times if applicable.

    • Core Times should not exceed the required working hours.
    • This should appear as a portion of a complete shift within the company’s critical operational hours.
    • Enter multiple Core Times if necessary.
    • Entering a Core Time is optional.
                  

    7.      Configure additional schedule settings by ticking on/off the following switch options:
      • Schedule Repeat - The schedule can be repeatedly used depending on the set frequency and on which days it can be assigned as an employee’s shift.
                      
        • If the schedule repeats weekly, the Admin has the option to select which day/s the schedule should occur.
                                  

      • Set Schedule End Date / Expiration Date
        • Schedule Ends Never - The schedule has no expiration and can be continually assigned as an employee’s shift.
                                  
        • Schedule Ends After X Occurrences - The schedule can be used for a limited number of times. The schedule can only be assigned as a shift depending on the specified number of occurrences.
                                  
        • Schedule Ends on a Specific Date - The schedule can be used for a limited time. The schedule can be continually assigned as an employee’s shift until its expiration date.
                                  

      • Turn on/off Schedule on Holidays - If turned on, the schedule can be used during Holidays and Holiday Premium applies.
      • Schedule on Rest Days - If turned on, the schedule can be used during Rest Days and Rest Day Premium applies.
      • Auto-assign as Shift (Not available yet on the current release, do not tick on)
                

    8.      Enter Entitled Employees and Tags if applicable.
      • You can select Entitled Employees by entering the Department Name, Location, Position, or specific Employee Name/ID.
      • A particular schedule cannot be assigned as a shift if an employee or group of employees has not been identified as Entitled Employee/s.
      • Entering tags is optional.
          

    9. Click Submit once all required information is provided.
      • A newly added Flexi Schedule appears on the Schedule list.




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