Create/Add a Fixed Schedule

Create/Add a Fixed Schedule


Creating/Adding Fixed Schedule

To create/add a fixed schedule:   
                  

1.      From the Top Navigation go to Time and Attendance and you will land on the Shifts tab.



2.      Switch to the Schedules tab.


3.      Click on Add Schedule.


4.      Choose Manual Entry.


5.      Choose the Schedule Type: Fixed Schedule


6.      Enter initial Schedule Details:
    • Schedule name
    • Schedule Validity Start Date
      • This refers to the date when the schedule can effectively be assigned as an employee’s shift.
      • Previous dates can be chosen for this field for the purpose of manual batch adding of attendance under the Attendance Computation tab.
    • Start Time
    • End Time
      • Time format for both Start and End time should be in Military Time or 24H format.
      • The computed Total Schedule hours automatically appear once the Start time and end time have been provided.


7.      Enter the Break Type details.
                   



To create a:

Fixed Break



  1. Enter Break Start Time and Break End Time


    • Total schedule hours will automatically be automatically upon entering time


  2. Tick on/off Paid Break

  3. Click on Add

Flexi Break



  1. Enter Break Start Time and Break End Time

  2. Choose or Enter Break Hours

  3. Tick on/off Paid Break

  4. Click on Add

Floating Break



  1. Choose or Enter Break Hours

  2. Tick on/off Paid Break

  3. Click on Add






  • The Total Break hours will automatically be computed once all break schedules have been added.

  • The total break hours will be deducted from the Total Regular Hours.

What is Scheduled Overtime?

8.      OPTIONAL: Set and Save the Scheduled Overtime.
            a. Scheduled OT Start Time - The start time to be automatically paid with OT premium 
            b. Scheduled OT End Time - The end time to be automatically paid with OT premium 

      
      You can add more than one Scheduled Overtime.
      
Scheduled Overtime can be set before the shift starts AND/OR after the actual shift has ended.


9.      Configure additional schedule settings by ticking on/off the following switch options:




    • Schedule Repeat - The schedule can be repeatedly used depending on the set frequency and on which days it can be assigned as an employee’s shift.
                  
      • If the schedule repeats weekly, the Admin has the option to select which day/s the schedule should occur.
                              


    • Set Schedule End Date / Expiration Date
      • Schedule Ends Never - The schedule has no expiration and can be continually assigned as an employee’s shift.
                              
      • Schedule Ends After X Occurrences - The schedule can be used for a limited number of times. The schedule can only be assigned as a shift depending on the specified number of occurrences.
                              
      • Schedule Ends on a Specific Date - The schedule can be used for a limited time. The schedule can be continually assigned as an employee’s shift until its expiration date.
                              

    • Turn on/off Schedule on Holidays - If turned on, the schedule can be used during Holidays and Holiday Premium applies.

    • Schedule on Rest Days - If turned on, the schedule can be used during Rest Days and Rest Day Premium applies.

    • Auto-assign as Shift (Not available yet on the current release, do not tick on)
            


10.      Enter Entitled Employees and Tags if applicable.



    • You can select Entitled Employees by entering the Department Name, Location, Position, or specific Employee Name/ID.

    • A particular schedule cannot be assigned as a shift if an employee or group of employees has not been identified as Entitled Employee/s.

    • Entering tags is optional.
      


11. Click Submit once all required information is provided.



    • Newly added Fixed Schedule appears on the Schedule list.











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