Your employees can file Expense Reimbursement Requests through the Employee Self Service portal.
They will need to click Expense on the left hand side of the page.
They will then need to click Add Expense Request to pull up the Add Expense Request form.
They will need to fill out the fields as follows:
- Expense Type - select the expense type.
- Amount - the amount of the expense to be reimbursed.
- Description - details on what the expense is for.
- Expense Date - the date when the expense occurred.
- Attachment - expense receipt / document proof.
Note: The amount that they enter for reimbursement is non-taxable.
They will then need to click Save. They will receive a notification that the Expense request has successfully been created.
If they would like to add a note to the Expense Request, they will need to click View Approvers>View Notes>Add Note.
They will need to enter their note in the Add Note box and click Leave a Note to send the note to their approver.
They can also view notes from their approver on this page.
Their Expense Reimbursement Request will be sent to their Expense Approval Group for approval.
Their approver will receive an email notification of their expense request. Once their request is approved, they will receive an email notification.
They will also receive an email notification if their request is rejected.
Note: If your employee's expense has been approved, it will be credited in the next payroll that is generated and will appear on their payslip.