If you do not require your employees to clock in and out for attendance, you may require them to create and submit Hours Worked instead. Hours Worked will indicate the number of hours they were clocked in on a particular day.
Note: To determine an employee's attendance, the system will first check if the employee has Hours Worked, and if available, will use Hours Worked in attendance calculation. If an employee does not have Hours Worked, the system will check to see if the employee has Time Records.
To create an Hours Worked record, your employees will need to log in to their Employee Self Service portal and click Hours Worked on the left hand side of the page. They will then need to click the day they would like to submit an Hours Worked record for.
The Hours Worked Details box will pop up. It will indicate the number of hours they are expected to work for the day in the Expected field. They will need to click Edit. The Edit Hours section will appear. They will then need to click Add Time.
They will need to select the type of Hours they are adding. Hours can be Regular, Overtime, Night, or Overtime during Night. Please note that Overtime, Night and Overtime during Night hours will be paid a premium according to the Day/Hour rates.
They will then need to enter the number of hours for the type they selected. They can also add a Project to the hours they enter.
Note: Tardiness will only reflect with Time Records. If they enter Hours Worked lesser than time expected, undertime will reflect with Hours Worked. Tardiness is never reflected when using Hours Worked
If they would like to add more hour types, or hours attached to a different project, they will need to click Add Time and repeat, until all of the hours for their day have been entered.
They can also click Message to send messages to their Approver regarding the hours, and can view messages from their Approver here.
They can then click Save & Submit to send the hours to their Approver for approval, or click Save to save the hours as a draft. Otherwise, they can click Cancel.
Their Approver will receive an email from Salarium letting them know that there is a request from your employee for their approval. Your employee will receive an email notification when their request has been approved or rejected.
If your employee has multiple Hours Worked approvers, they will see which Approver their request is with in the Hours Worked Details box.
Your employee can also see the status of their Hours Worked request in the Hours Worked section.
Once approved, the Computed Attendance section of the Hours Worked Details box for the day will populate.