If you do not require your employees to clock in and out for attendance, you may require them to create and submit Time Records instead. Time Records will indicate when they clocked in and when they clocked out on a particular day.
Note: To determine an employee's attendance, the system will first check if the employee has Hours Worked, and if available, will use Hours Worked in attendance calculation. If an employee does not have Hours Worked, the system will check to see if the employee has Time Records.
To create a Time Record, your employees will need to log in to their Employee Self Service portal and click Time Records on the left hand side of the page. They will then need to click the day they would like to submit a Time Record for.
The Time Records Details box will pop up. It will indicate the start and end times of their scheduled shift in the Expected field. They will need to click Edit. The Edit Time Records section will appear. They will then need to click Add Time.
They will need to determine whether the time they are adding is a clock in or a clock out.
They will then need to enter the time for the clock in or clock out. They can also add a Project to their Time Record.
If they would like to add the corresponding clock in or out to their initial entry, they will need to click Add Time and repeat.
They can also click Message to send messages to their Approver regarding their Time Records, and can view messages from their Approver here.
They can then click Save & Submit to send the Time Record to their Approver for approval, or click Save to save the Time Record as a draft. Otherwise, they can click Cancel.
Their Approver will receive an email from Salarium letting them know that there is a request from your employee for their approval. Your employee will receive an email notification when their request has been approved or rejected.
If your employee has multiple Time Records approvers, they will see which Approver their request is with in the Time Records Details box.
Your employee can also see the status of their Time Records request in the Time Records section.
Once approved, the Computed Attendance section of the Time Records Details box for the day will populate.
Note: If employee added clock in and out on their rest day, they will not be paid for it. For rest day pay to be recognized, they will need to submit Hours Worked and have it approved, or the admins can add Hours Worked for them.