Admins can enter several employee leaves simultaneously to save time. Before proceeding, please ensure that you have created and identified applicable Leave Types. To learn how to create Leave Types, click here.
To begin, go to Employees>Leaves.
Click the Mass Add Leaves button. A prompt box will pop up.
Click Choose File button to upload the CSV file. Once selected, the filename will appear next to the button. Click Upload.
If it’s your first time, click the Employee Leaves Upload : Field Guide button. A prompt box will pop up.
The field guide will contain the fields per employee that will need to be filled out. Click the Download Sample CSV File button to download the template. Use the template to record your employee leaves. A CSV (Comma-Separated Values) file stores tabular data (numbers and text) in plain text. Salarium will process the CSV file in its database.
Note: Use the Leave Types you have created in the Company Setup menu. Salarium will not recognize Leave Types that have not been created in the Company Setup Menu.
When you are ready to upload, go to Employee > Employee Leaves. Click the Mass Add Employee Leaves button and upload the file when prompted.
Once a file has been successfully uploaded, a prompt will appear "Employee Leaves successfully uploaded (Mass Add)".
When uploading, you might encounter common errors.
- Leave Type Not Found
You have entered a Leave Type in the CSV file that is not created and identified in the Company Setup menu. To find out how to create Leave Types, click here.
- Hours must be greater than zero
In the CSV file, you did not input any leave hours, including entering the number 0. This indicates that the employee has no more remaining leave hours and will not be able to file for a leave. Please check and upload again.
You can also download either a report on your employees' remaining Leave Credits, or a report on your employees' Leave Requests.
To download a report on your employees' remaining Leave Credits, click Download Leave Credits.
A CSV file containing your Employees’ remaining Leave Credits will be downloaded.
To download a report of employees' Leave Requests, click Download Leave Requests.
Select the date range you want to export. It can be current month, past month, next month or a range that you can specify. Click Export.
A CSV file containing your Employees’ Leave Requests for the date range you specified will be downloaded.