To clock your Employees in or out, you will need to create Time Records for them. A Time Record is either a clock in or a clock out.
Note: To determine an employee's attendance, the system will first check if the employee has Hours Worked, and if available, will use Hours Worked in attendance calculation. If an employee does not have Hours Worked, the system will check to see if the employee has Time Records.
To create a Time Record for your Employee, go to Atttendance>Time Records. Click the employee and the date you would like to add a Time Record for.
You can also do a search for an employee and dates by clicking the Filter button on the right hand side of the page.
The Filter box will appear. Enter the name of the employee or department for whom you want to enter Time Records, and select a date range. You can view This Week, Yesterday, Last 7 Days or a Custom Range.
The filtered records will show up.
Once you have clicked the employee and date you want to add a Time Record for, the Time Records Details box will appear. It will indicate the start and end times of the employee's scheduled shift in the Expected field. Click Edit. The Edit Time Records section will appear. Click Add Time.
Determine whether the time you are adding is a clock in or a clock out.
Enter the time for the clock in or clock out. You can also add a Project to your employee's Time Record.
If you would like to add the corresponding clock in or out to your initial entry, click Add Time and repeat.
You can also click Message to view messages between the employee and their Approver regarding the Time Record for the day. You can also send messages to your employee and their Approver here.
Click Save to create the Time Record. Otherwise, click Cancel.
The employee's Time Record for the day will populate.
The Computed Attendance section of the Time Records Details box for the day will also update.