If you do not require your employees to clock in and out for attendance, you can submit Hours Worked for them instead. Hours Worked will indicate the number of hours they were clocked in on a particular day.
Note: To determine an employee's attendance, the system will first check if the employee has Hours Worked, and if available, will use Hours Worked in attendance calculation. If an employee does not have Hours Worked, the system will check to see if the employee has Time Records.
To create an Hours Worked record for your Employee, go to Atttendance>Hours Worked. Click the employee and the date you would like to add an Hours Worked record for.
You can also do a search for an employee and dates by clicking the Filter button on the right hand side of the page.
The Filter box will appear. Enter the name of the employee or department for whom you want to enter Time Records, and select a date range. You can view This Week, Yesterday, Last 7 Days or a Custom Range.
The filtered records will show up.
Once you have clicked the employee and date you want to add an Hours Worked record for, the Hours Worked Details box will appear. It will indicate the number of hours they are expected to work for the day in the Expected field. Click Edit. The Edit Hours section will appear. Click Add Time.
Select the type of Hours you are adding. Hours can be Regular, Overtime, Night, or Overtime during Night. Please note that Overtime, Night and Overtime during Night hours will be paid a premium according to the Day/Hour rates.
Enter the number of hours for the type you selected. You can also add a Project to the hours you enter.
If you would like to add more hour types, or hours attached to a different project, click Add Time and repeat, until all of the hours for their day have been entered.
Note: If you choose to add Overtime on Hours Worked, the employee will have OT and does not need approval from their Overtime approver.
Note: If you add Hours Worked that are less than the employee's expected Hours Worked, the system will automatically see the difference as Undertime.
You can also click Message to view messages between the employee and their Approver regarding the Hours Worked record for the day. You can also send messages to your employee and their Approver here.
Click Save to create the Hours Worked record. Otherwise, click Cancel.
The employee's Hours Worked for the day will populate.
The Computed Attendance section of the Hours Worked Details box for the day will also update.Note: If your expected hours work is more than 24 hours, the system will reflect as x - 24, ie. if your expected is 30 hours, the system will show it as 6 hours.