If you do not require your employees to clock in and out for attendance, you can create and submit Time Records for them instead. Time Records will indicate when they clocked in and when they clocked out on a particular day.
Note: To determine an employee's attendance, the system will first check if the employee has Hours Worked, and if available, will use Hours Worked in attendance calculation. If an employee does not have Hours Worked, the system will check to see if the employee has Time Records.
To create a Time Record for your Employee, go to Atttendance>Time Records. Click the employee and the date you would like to add a Time Record for.
You can also do a search for an employee and dates by clicking the Filter button on the right hand side of the page.
The Filter box will appear. Enter the name of the employee or department for whom you want to enter Time Records, and select a date range. You can view This Week, Yesterday, Last 7 Days or a Custom Range.
The filtered records will show up.
Once you have clicked the employee and date you want to add a Time Record for, the Time Records Details box will appear. It will indicate the start and end times of the employee's scheduled shift in the Expected field. Click Edit. The Edit Time Records section will appear. Click Add Time.
Determine whether the time you are adding is a clock in or a clock out.
Enter the time for the clock in or clock out. You can also add a Project to your employee's Time Record.
If you would like to add the corresponding clock in or out to your initial entry, click Add Time and repeat.
You can also click Message to view messages between the employee and their Approver regarding the Time Record for the day. You can also send messages to your employee and their Approver here.
Click Save to create the Time Record. Otherwise, click Cancel.
The employee's Time Record for the day will populate.
The Computed Attendance section of the Time Records Details box for the day will also update.
Note: If you added clock in and out on employee's rest day, they will not be paid for it. For rest day pay to be recognized, you will need to add Hours Worked for them.
Note: If your expected hours work is more than 24 hours, the system will reflect as x - 24, i.e. if your expected is 30 hours, the system will show it as 6 hours.