Once Deductions have been created, Admin can assign Deductions to their employees. Admins can do this in two ways. One way is through the Employees tab. Click here for more information.

Another way is through the Employee’s 201 File. Click Employees in the Top Navigation, then select the Employee.  Click the Deductions tab.

To assign an Employee Deduction, click the Add Deduction button. The Add Deduction box will pop up.

Fill out the necessary details.

  • Deduction Type – the name of the Deduction previously created in Settings.  
  • Deduction Amount Per Pay - enter the deduction amount per payroll period 
  • Valid From – the date when the Deduction will start
  • Valid To – the date when the Deduction will end

In the above example, an amount of P200.00 for Work From Home will be deducted from 3/8/2016 to 3/31/2016. 

Note: If you would like the deduction to be recurring and cover multiple payroll periods, ensure that the Valid From and Valid To range covers multiple payroll periods.  If you would like the deduction to be a one-time deduction, have the Valid From and Valid To range only cover one payroll period.  

Click Add. A success message will appear if you have added the Deduction without any errors.  You will be led back to the employee's 201 File

To verify the deduction you assigned, click Deductions.  

If you would like to edit the Deduction you assigned, click the item you want to edit. The Edit Deduction box will pop up. Make the necessary changes. After making the changes, click Save. Click Cancel if you would like to revert to your original data entries.

Deleting the Deduction

You can delete Deductions you have assigned.  Deductions can be deleted one at a time or simultaneously. To delete one at a time, tick the box of the Deduction you would like to delete and click the Trash button next to the Add Deduction button.

A warning prompt will pop up.

Click Yes. Otherwise, click No.

You will be led back to the Employee's 201 File page and the deleted Deduction will no longer be visible.  

If you want to delete all Deductions simultaneously, click the tick box at the first column and a Trash button will appear next to the Add Deduction button.  All of the boxes will be ticked.  You can untick the boxes for the Deductions you do not want to delete.  Click the Trash button.

You are ready now to add a new Deduction for the Employee.

Now that you have assigned Deductions to your employees, they will be computed and included when generating payroll. You can check if the Deduction was made after generating the payroll through the Employee’s Payslip and Pay Details page. For more information how to generate payroll, click here.