Approvers have the ability to approve or reject Expense Reimbursement requests from employees. These requests can be found on the Approvals page.
Your employees can submit Expense Reimbursement requests through the Employee Self Service portal.
Approvers will receive an email notification for pending Expense approvals when it is their turn to approve in the Approval Group. For more information on how to set the levels of Approvers in an Approval Group,click here. The notification is as follows:
To view requests, Approvers will need to log in to their Employee Self Service accounts and click the Approvals icon in the upper right hand side of the page. If the approver is also an admin on the account, the Approvals icon will always be visible in the Top Navigation.
Click the icon to go to the Approvals page. The Approvals page will show all requests that are pending approval. Locate the Expense request you would like to approve or reject.
To approve the request, click the icon at the right hand of the screen.
To reject the request, click the icon at the right hand of the screen.
If you would like to reject or approve all Expense requests simultaneously, click the Filter button and under Filter by Request Type, tick only Expense requests.
Click Approve All or Reject All.
A confirmation box will pop up. Click either Approve or Reject.
If your Expense requests require receipts for validation, you can view request attachments by clicking the icon.
The attachment will pop up. You can download the attachment for reporting purposes.
To view the details of a request, click the request. The Expense Details box will show up on the right hand side of the page. This will show the expense amount, expense type, expense date, expense description as well as the project, if applicable. You can download any request attachments here. If the approval group has multiple approvers, you can see the approval chain here.
You can also click the Message tab to see any messages from the employee who made the request. You can also send messages to them here.
If you approve the request, the request will disappear from your Approvals page. An email notification of the approved request will be sent to the Employee who made the request.
Similarly, if you reject a request, the request will disappear from your Approvals page. An email notification of the rejected request will be sent to the Employee who made the request.