Admins can make Basic Pay Adjustments for employees. Basic Pay Adjustments occur when an employee’s salary increases or decreases. There are two ways for Admins to do this. Admins can create, edit and delete Basic Pay Adjustments through the employee’s 201 file.
Another way is through the Employee tab. To begin, click Employees in the Top Navigation. Click Basic Pay to open the tab.
Creating the Basic Pay Adjustment
To create a Basic Pay Adjustment, click the Add Basic Pay Adjustment button on the far left side of your screen.
The Add Basic Pay Adjustment box will pop up. Fill in the necessary details:
- Employee Name – name of the employee whose pay is being adjusted.
- Current Basic Pay – the employee’s current salary (cannot be edited).
- New Basic Pay – the employee’s adjusted salary.
- New Pay Rate Type - how often the employee gets paid
- Effective Date – the date when the Basic Pay Adjustment will take effect.
- Adjustment Date – the date the Basic Pay Adjustment was entered
- Adjustment Reason – explains why the employee received the adjustment
In the example above, the employee's basic pay will be adjusted to P65,000.00, payable by Month, due to promotion, effective on January 22, 2016, prepared on January 20, 2016.
Click Add to finalize the form. You will be led back to the Employees page. Otherwise, click Cancel.
Editing the Basic Pay Adjustment
You can edit the Basic Pay Adjustment you just created. Click the Basic Pay Adjustment you want to edit and the Edit Employee Basic Pay Adjustment form will pop up.
Make the necessary edits and click Save. Otherwise, click Cancel.
Deleting the Basic Pay Adjustment
The Admin can delete the Basic Pay Adjustment after it was created. Basic Pay Adjustments can be deleted one at a time or simultaneously. To delete one at a time, tick the box of the Basic Pay Adjustment you would like to delete and click the Trash button next to the Add Basic Pay Adjustment button.
A warning prompt will appear.
Click Yes to delete. Otherwise, click No.
You will be led back to the Employees page and the deleted Basic Pay Adjustment will no longer be visible.
Note: You cannot delete Initial Pay Basic Pay Adjustments.
If you want to delete all Basic Pay Adjustments simultaneously, click the tick box at the first column and a Trash button will appear next to the Add Basic Pay Adjustment button. All of the boxes will be ticked. You can untick the boxes for the Basic Pay Adjustments you do not want to delete. Click the Trash button.
You are now ready to add new Basic Pay Adjustments for the Employee.
Now that you have set the Basic Pay Adjustment, your employees can check their Basic Pay Adjustment through their payslips.