Multiple Download of Payroll Registers
Payroll Register is a report that shows all relevant pay details of a Payroll Group during a specific pay period. The payroll details of all employees are consolidated and can be downloaded in one single spreadsheet in CSV format.
The file is ready for download after generating payroll for a specific payroll period regardless of its payroll status. However, it is recommended to set the Payroll Status to Close first before downloading the Payroll Register. A closed payroll means there are no further modifications to be made and the computation has been finalized by the Admin who runs payroll.
There are multiple ways of downloading the Payroll Register after generating payroll. These methods apply to generated Regular Payroll, Special Pay Run, and Final Pay Run.
Multiple Download from the Payroll List
The fastest way to download a Payroll Register is by selecting the chosen pay period of a specific payroll group from the list. To download a Payroll Register:
1. From the Top Navigation, go to Payroll. Make sure you are on the Payroll Tab.
2. Select the relevant Pay Periods of the Payroll Group by ticking the checkbox.
- The Filter function can assist you in a customized search.
3. Click on More Actions > Download.
You will receive an email that has a link to continue downloading the payroll register/s. The Payroll Register is named after the Company Name, and the Payroll Period Start Date and End Date selected. ALL Payroll runs (Regular, Special, and Final) can be included when downloading multiple registers.
Sample Payroll Register downloaded via multiple download
When you download multiple payroll registers, the data will be collated in one file depending on the selected pay runs. The data are arranged based on the last name (ascending order) and then sorted based on the payroll date (ascending order).
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