How can I Create, Edit and Delete Basic Pay Adjustments for Employees in their 201 File?

How can I Create, Edit and Delete Basic Pay Adjustments for Employees in their 201 File?


Admins can make Basic Pay Adjustments for employees. Basic Pay Adjustments occur when an employee’s salary increases or decreases. There are two ways for Admins to do this. Admins can create, edit and delete Basic Pay Adjustments through the Employees tab. To learn more, click here.

Another way is through the Employee’s 201 File. To begin, click Employees in the Top Navigation.  Click the Employee’s  name to get to their 201 File, then click the Basic Pay Adjustments tab.

Click the Add Basic Pay Adjustment button. The “Add Basic Pay Adjustment” box will pop up.

Fill in the necessary details.

  • Current Basic Pay – the employee’s current salary (cannot be edited)  
  • New Basic Pay – the employee’s adjusted salary
  • New Pay Rate Type - how often the employee gets paid
  • Effective Date – the date when the Basic Pay Adjustment will take effect
  • Adjustment Date – the date the Basic Pay Adjustment was entered
  • Adjustment Reason – explains why the employee received the adjustment

In the example above, the employee's basic pay will be adjusted to P40,000 by month, due to promotion, effective on December 10, 2015, prepared on December 10, 2015.

After filling out the details, click Add. Otherwise, click Cancel. A prompt will appear to confirm that you have made the adjustment successfully.  After clicking Add, the adjustment will be saved. You will be led back to the employee’s 201 File. Click the Basic Pay Adjustments tab again to check the newly-created adjustment.

Editing the Basic Pay Adjustment

You can edit the Basic Pay Adjustment you just created.  Click the Basic Pay Adjustment, and the Edit Employee Basic Pay Adjustment box will pop up.  Make the necessary changes and click Save afterwards to finalize. Otherwise, click Cancel.

Deleting the Basic Pay Adjustment

The Admin can delete the Basic Pay Adjustment after it was created.  Basic Pay Adjustments can be deleted one at a time or simultaneously. To delete one at a time, tick the box to the left of the Basic Pay Adjustment and click the Trash Button that appears next to the Add Basic Pay Adjustment button.

A warning prompt will appear.

Click Yes. Otherwise, click No.

You will be led back to the page and the deleted Basic Pay Adjustment will no longer be visible.  

If you want to delete all Basic Pay Adjustments simultaneously, click the tick box at the first column and a Trash button will appear next to the Add Basic Pay Adjustment button.  All of the boxes will be ticked.  You can untick the boxes for the Basic Pay Adjustments you do not want to delete.  Click the Trash button.

You are now ready to add new Basic Pay Adjustments.

Now that you have created the Basic Pay Adjustment, it will be computed and recorded when you generate payroll. You can check if the Basic Pay Adjustment was credited to the employee after generating the payroll through the Employee’s Payslip and Pay details. To find out more information how to generate payroll, click here.

Note: The Pay Rate Type in the Basic Pay Adjustments screen will always be the Pay Rate Type that is applied, and will supercede the Pay Rate Type in the Employee's Earnings page, even if this is edited.