Edit Attendance Records

Edit Attendance Records

Edit/Add Employee's Clock In and Clock Out      

Time records are the recorded clock in and clock out times of an employee. Multiple clock ins and clock outs are displayed on this section. Considering multiple records, the first clock and last clock out will be the basis for calculating the worked hours duration.

To edit an employee’s Time Records:
1. From the Top Navigation go to Time and Attendance > Attendance Computation.
    • In the Employee List the following attendance details are displayed.


2. Click on the View button across the entry to be edited.


3. UOn the Time Records section, click the Add Record button.


4. Edit the Clock in and Clock out time.
    • Erroneous Clock in and clock out can also be deleted by clicking on the Remove icon.

  1. To add the Clock Out record, click on Add Record again. Then, change the Record 2 from clock in to clock out before adding the clock out record.


            
5. Once done, scroll down and click on the Update button.

    • A prompt appears below the Top Navigation.


6. Return to the Attendance Computation page, then click on Save and Submit to apply recent changes made.


Edit/Add Employee’s Computed Attendance

The employee’s computed attendance refers to the total duration of hours recorded for a single day. This indicates the number of hours computed in a day and its corresponding day/hour rate. Hours worked and the day/hour rate displayed in this section is the basis for attendance calculation.

To Edit Employee’s Computed Attendance:                 

1. From the Top Navigation go to Time and Attendance > Attendance Computation.
    • In the Employee List the following attendance details are displayed.


2. Click View on the entry to be edited.


3. Under the “Computed Attendance” section, click Edit > Add Attendance Computation.
    • If there is already an existing data, you can further edit the Day/Hour rate and/or the number of hours.



4. Select Day/Hour Rate by selecting the corresponding abbreviation from the dropdown options.


5. Enter the number of hours.
    • Other types of hours rendered such as Overtime, Night Shift, etc. can also be added by clicking on Add Attendance again and selecting the necessary code from the dropdown. This adds another set of data.


6. Click Update
    • A prompt appears below the Top Navigation.


7. Return to the Attendance Computation page, then click on Save and Submit to apply recent changes made.

Edit/Add Employee’s Leave Records

To Edit Employee’s Leave Records:
1. From the Top Navigation go to Time and Attendance > Attendance Computation.
    • In the Employee List the following attendance details are displayed.

2. Click on the View button across the entry to be edited.


3. Select Leaves tab.


4. Click on Add Leave.


5. Provide the necessary Leave Details:
    • Leave Type
    • Leave Start Time
    • Leave End Time



6. Click Update.
    • A prompt appears below the Top Navigation.


8. Return to the Attendance Computation page, then click on Save and Submit to apply recent changes made.


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